The U.S. Citizenship and Immigration Services (USCIS)  has stepped up their enforcement of E-Verify rules. In turn, we’ve worked to streamline and improve how we collect I-9 data through the electronic onboarding process. This will make it a lot easier for our clients to capture the information they need when processing a new hire. It will also help workers more easily navigate through the process, which will improve their experience and ensure more accurate data collection during this important onboarding step.

Here is what you’ll notice about the new I-9 process:

  • I-9 fields now have dropdowns to help make sure the info being submitted matches what will be needed for E-Verify.
  • The employee side of the tool offers visual aids to help users understand what identification numbers they need to input.
  • You can now attach documentation directly to the I-9.

What is an I-9?

The I-9 or Form I-9 Employment Eligibility Verification, is a federal form that helps to verify an employee’s identity and their authorization to work. It is a required form for every employer that recruits, refers for a fee, or hires an individual for employment. Everybody, including citizens and non-citizens, must fill out an I-9 and present suitable proof of their identity and authorization to work.

The I-9 is different than E-Verify, but it plays a key role in the E-Verify system in terms of collecting necessary data for identity and work authorization verification.

E-Verify Overview

Completing an I-9 is required, but E-Verify is not a mandatory process for most employers.  Essentially, E-Verify is a system that lets employers confirm the eligibility of their workers to be employed. The system matches the information provided on Form I-9 against other record databases to verify its accuracy. This gives companies a bit of peace of mind that they are employing people that are lawfully eligible for employment.

While participating in E-Verify is largely voluntary, companies with federal contracts or subcontracts that contain the Federal Acquisition Regulation (FAR) E-Verify clause are required to enroll. There are a few other instances where participation is required, including if your state mandates that E-Verify be used.

Because the information from Form I-9 is central to using E-Verify, we are working on additional updates. These are all geared toward completely streamlining onboarding and aligning with E-Verify. As we roll out these new features, we’ll let you know all about them.

And, if you’re not using electronic onboarding – what are you waiting for?!  We have removed many of the roadblocks and time-consuming steps from the traditional onboarding process. Contact your Customer Service Representative to learn all about it.

The material presented here is educational in nature and is not intended to be, nor should be relied upon, as legal or financial advice. Please consult with an attorney or financial professional for advice.